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WPC Constitution

 

  1. The name of the Club shall be “Wallingford Photographic Club”.
     

  2. The objects of the Club shall be the advancement of the science and art of photography.
     

  3. The Club shall be managed by an Executive Committee of eight members including a Chairman, Secretary and Treasurer, elected at the Annual General Meeting, plus executive officers and co-opted members. Any member of the Committee may hold more than one office. Committee members may offer themselves for re-election with the proviso that the Chairman shall not hold that office for more than two years consecutively.
    The immediate past Chairman shall be an ex-officio member of the Committee. The newly elected Committee shall appoint a Programme Secretary from amongst their Members and in pursuance of this they may co-opt one additional member at their discretion. At any meeting of the Committee, FOUR shall form a quorum.
     

  4. A President and Vice-President may be elected annually at the Annual General Meeting. The President and Vice-Presidents retiring from office shall be eligible for re-election.
     

  5. The Annual General Meeting shall be held not later than the last day of May in any year, when the Secretary shall present the Annual Report and the Treasurer the accounts, duly audited by an Auditor elected at the previous AGM. The Auditor shall not be a member of the Executive Committee and it is preferable that he or shy should not be a member of the Club. One third of the total membership shall constitute a quorum.
     

  6. The Treasurer shall keep an account of all monies received or expended on behalf of the Club, and whenever required by the Committee shall produce a statement of income and expenditure to meet on such occasions as the Chairman or Secretary deem necessary.
     

  7. 14 days notice convening the AGM shall be sent to each member.
     

  8. The Committee shall have the power to fill any casual vacancy that may occur on their body between the AGM’s and also to call special meetings. The committee shall be summoned to meet on such occasions as the Chairman or Secretary deem necessary.
     

  9. The Secretary shall call a Special Meeting on receiving a written request signed by not less than 10 members. Such requests shall specify the objects of the meeting and no other business than that stated in the request shall be transacted.
     

  10. The following grades of Membership shall be available:-

    1. Full Membership

    2. Joint Membership

    3. Junior Membership. 

      Junior Membership shall be open to persons over 14 and under 18 years of age, to whom the full facilities of the Club shall be afforded.
       

  11. The amount of entrance fee and annual subscription shall be as the AGM may deem necessary to meet the expenses of the Club and shall be payable by the first meeting in the October in each year, or on election to Membership, when the entrance fee shall also be payable. Persons joining after the first day of February shall pay a reduced membership subscription as approved by the Committee. The Committee shall have discretion to approve arrangements for temporary membership and subscriptions.
     

  12. The Committee shall have the power to terminate or refuse Membership at their discretion without disclosing reason.
     

  13. A Member may introduce a Visitor to the Club Meetings, at a charge to be determined by the Committee.
     

  14. The Committee shall have power to elect annually as an Honorary Member, any person they consider would confer distinction on the Club.
     

  15. The decision of the Committee shall be final on any question arising from the interpretation of the rules or any other matter affecting the Club not specifically provided therein.
     

  16. In the use of any Meeting Place, members shall conform to the rules appertaining thereto.
     

  17. Every reasonable facility shall be accorded to visiting members of Affiliated Societies who desire to make temporary use of the Club rooms.
     

  18. An executive consisting of the Chairman, Treasurer and Secretary shall have the power to deal with matters of urgency and shall report such matters at the next Executive Committee Meeting.
     

  19. These rules shall not be altered save at the AGM or at a Special General Meeting convened for the purpose. In either case 14 days clear notice of the proposed alterations shall be given and the proposed alterations shall be circulated to all members and must be carried by the majority of not less that two thirds of the members present.

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