Minutes of the 56th WPC Annual General Meeting held on
Thursday 18th May, 2017, 8pm at Crowmarsh Pavilion.
1 Attendance & Apologies for Absence
Present: David Brown (Chairman), rest of the Committee and members of the Club.
Apologies received: Peter Sargent, Tina Irvin
2 Minutes of the last AGM May 2016
Minutes were agreed and accepted by Meeting without being read out. (Members had been asked to read them prior to the meeting). (Proposed Mike Parrott, Seconded Doug Harbour).
3 Matters arising
Item 9(a) - it was pointed out that the committee had agreed to regularly publish the full list of competition scores on a secure page on the website as a pdf, and/or shared via the weekly newsletter but that this had not been carried out. The point was noted and committee agreed to rectify. The members voted preference was to only publish details on the website secure page; but reminders would be issued in the newsletters.
4 Chairman's Report (David Brown)
David highlighted that it had been a good season - main reasons being high regular attendance levels, continued enthusiasm and ‘buzz’, as well as a significant proportion of new members.
David thanked the current Committee for their hard work and enthusiasm, and particularly to Tony Shields for hosting all the Committee meetings; also to Chris and Zoe for arranging the teas and coffees, and finally to Mike Fear for help and professional support in managing the portrait session.
Finally he thanked the members, for making the Club into a lively and animated place to be on a Thursday evening.
A call for volunteers to help at the WPC exhibition during Bunkfest on 2nd September was made.
5 Membership & Attendance Report (Doug Harbour)
Total attendances 1,233 from 33 meetings. Average 37.4, cf last season’s average was 32.7).
Paid-up members 60 (20 new members this season), Visitors 50.
Highest attendance: 48 NSS DPI competition with Julia Cleaver judge, 14 evenings attracted over 40.
Lowest attendance: 24 for Xmas social.
6 Treasurer's Report (Dave Griffiths)
Main points: Total Income £4,315; Total Expenditure £3,587; Closing Balance (estimate) £2,948.
Melvin Nicholson event (£700 profit) is largely responsible for the increased balance versus last year (£2,174).
No plans for capital expenditure in next season.
Suggestions were made for use of the extra money - e.g. better/more expensive speakers, models for special events (proposed by Andrew Robson).
It was requested (Gordon Roberts) that Club accounts be shared with members prior to the AGM in future. This was agreed.
Acceptance of accounts: Proposed Bernard Novell, Seconded Bob Pugh, accepted by a majority.
7 Programme review of 2016-2017 and preview of 2017-2018 (Keith McEwen - Programme secretary)
Powerpoint presentation by Keith. No details available.
8 Election of Officers
- For re-election:
- David Brown (Chairman) (Proposed: Bernard Novell, Seconded: Dave Griffiths) - Re-elected
- Doug Harbour (Membership secretary and Vice Chairman) - re-elected
- Dave Griffiths (Treasurer & Deputy Print Competition Manager) (Proposed: Bob Pugh, Seconded: Mark Batchelor) - re-elected
- Tony Shields (Print Competition Manager)
- Judith Pignon (DPI Competition Manager)
- John Pinniger (Deputy DPI Competition Manager)
- Eric Dore (Programme Secretary - Judges)
- Mark Batchelor (Secretary) (Proposed: Doug Harbour, Seconded: Judith Pignon)- re-elected
- Robert Pugh
Standing down were Keith McEwen (Programme Secretary - Speakers) and Lesley Sparrow.
Volunteers for the vacant positions were again requested to contact any committee member for details.
9 Discussion & Voting
(a) Proposal for modification of competition format :
1 themed + 3 NSS competitions: 25 votes - AGREED
4 NSS competitions 6 votes
(b) Choice of the single theme for 2017-18 season (from the two themes that were agreed at last year’s AGM):
‘Urban shapes’ 12 votes
‘Motion’ 15 votes - AGREED
It was noted that clear, well defined and detailed guidelines need to be shared with members and the judge regarding the definition of the theme well in advance of the competition.
(c) Ratification of competition scoring format - Proposed: Gordon Roberts, seconded Mike Parrot. AGREED by vast majority vote in favour of continuation of 1 - 20 system of scoring.
(d) Ratification of change to Portfolio competition: Drop Portfolio print competitions and keep Portfolio DPI competition. Proposed: Mike Parrot, seconded Judith Pignon. AGREED by majority vote.
10 Presentation of trophies
These were presented by the Chairman.
Fletcher Cup: Colour Print Competitions: Lou Owen-Jones
Johnstone Cup: Mono Print Competitions: Lou Owen-Jones
Latter Cup: DPI Competitons: Lou Owen-Jones
Jubilee Cup: Digital Portfolio: Mike Parrott
Peter Kiff Trophy: Colour Print Portfolio: Gaynor Roberts
Tappin Trophy: Mono Print Portfolio: Andrew Robson
Hamilton Cup: Annual Mono Print Competition: Lou Owen-Jones
President’s Cup: Annual Colour Print Competiton: Peter Rouse
Executive Cup: Annual DPI Competition: Chris Smith
Chris Stammers Trophy – Architecture Print: Mike Parrott
Chairman's Cup: Mike Fear (for help with the Saturday club sessions)
No points raised.
Open Forum, led by David Brown (Chair)
1 Members' Survey (2016-17) Results
37 respondents (62%, same response rate as last year).
The Club is very friendly and welcoming. Members appreciate the social side of things, and the encouragement they receive along with a willingness of people to share knowledge.
Most people enjoyed the wide varied programme. Particular mention was made of the Tom Way, Ted Kinsey, and Viveca Koh evenings.
Headlines - Room for improvement:
• More Practical Sessions
- Scoring System (1/2/3/HC/C Vs 1-20)
- Volunteers for Refreshments
Sharing the results and discussion within the Committee.
Agree actions and update members at the start of next Season.
2 Forum AOB
(a) Chairs - new chairs are available - free (via Bernard who has brought this offer to the attention of the Crowmarsh pavilion management).
(b) Volunteers for refreshments requested.
(c) It was requested (Gordon Roberts) that a synopsis of the items discussed at committee meetings should be sent to members.
(d) An appreciation of the contributions made especially by Chairman David Brown and also by the rest of the committee was highlighted by Bernard Novell and Mike Parrott.
(e) Events of possible interest were raised: (i) Evening shoot at Didcot railway centre, cost £6 (ii) Flying Scotsman event 13th June. See Bernard Novell for further details.